Peachtree Accounting / Sage 50 File Repair

Peachtree Accounting Software Technical Help


New periods could not be assigned

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 This message indicates that the closing of the fiscal year is encountering a problem assigning new period numbers to each transaction in the system. Follow these steps to resolve the problem:
  1. Restore the backup made prior to closing the fiscal year.

  2. Open your company and select Help from the Peachtree menu, then select Customer Support and Services and then select File Statistics.

    The title bar of this window will read “Data File Statistics for XXXX” where XXXX is your company’s folder name in Windows. You may look at the bottom of this screen and it will give you the path of your company. Write this information down.

  3. Exit Peachtree.

  4. Select Start from the Windows Task bar, then select Programs, and then select Windows Explorer.

  5. If you are on Release 2006 or higher, browse to your company folder located below \Program Files\Sage Software\Company (if you performed an Advanced installation your datapath may be different)

    If you are on Release 2004 or 2005, browse to your company folder located below \Program Files\Peachtree\Company (if you performed an Advanced installation your datapath may be different).

  6. In your company folder, leave only files ending in DAT, PTB, DDF, RPT, PWP, FRM, a VERSION.TXT and DETAILS.INI file. Delete anything NOT ending in the above mentioned file extensions. Also, delete the files with a name of JRNLCLS.DAT and EVNTCLS.DAT if either is present.

  7. When complete, open Peachtree and your company. Make a New Backup of your data and then close the fiscal year again.

If steps 1 through 6 did not resolve your problem, then follow the steps below.

NOTE: Always check to insure you are on the latest batch of your release before running any integrity checks. To check for updates, select Services from the Peachtree menu then select On Line Update.

Install the Integrity Check.

Warning: It is vital that you back up your company before you use the Integrity Check; if the procedure is not successful, you may lose valuable data. This procedure can take a very long time depending on the size of your data files.

If your company has passwords, please use the password that provides unlimited access.

Important: Integrity Check is not to be used casually. While it is very useful, it does not repair all data problems and in some instances can cause other problems when more than one test is run simultaneously or unnecessarily. Therefore this utility is not readily accessible from the program menu. Peachtree strongly recommends that the Integrity Check should be used only after consulting Peachtree Customer Support, a FAQ from Peachtree's web site.

If you are using Release 2007, 2006, 2005, or 2004:

First, run Data Verification. To run Data Verification, complete the following steps:

  • Click on File, Data Verification.
  • Select the option for Both Tests and click START
  • Make a back-up by clicking save when prompted


When the test is complete, close the Fiscal Year again. If the message returns, complete the following steps.

If you are on Release 2006 or higher:
  1. Select Start, and then select Run.
    • On the Open line, type
      “C:\Program Files\Sage Software\Peachtree\Peachw.exe” -i
      (where a space, minus sign, and the letter i follow the EXE).
      (C:\ Program Files\Sage Software\Peachtree is the default directory where Peachtree is installed. Where C: is the drive Peachtree is installed on, and Peachtree is the folder you installed Peachtree into. If you installed to a different directory, change the above path to reflect that location.

    • Click OK to open Peachtree.

      Peachtree will open and Integrity Check will now be available from the File menu. Proceed to 2.

    If you are on Release 2004 or 2005:
    1. Select Start, and then select Run.
      • On the Open line, type
        "C:\Program Files\Peachtree\PEACHW.EXE" –i
        (where a space, minus sign, and the letter i follow the EXE).
        (C:\Program Files\Peachtree is the default directory where Peachtree is installed. Where C: is the drive Peachtree is installed on, and Peachtree is the folder you installed the Peachtree program into. If you installed to a different directory, change the above path to reflect that location.

        Figure 1 – Release 2004 and 2005:


      • Click OK to open Peachtree.

        Peachtree will open and Integrity Check will now be available from the File menu. Proceed to 2.


    2. Open your company.

    3. Make a Backup of your data. If you are backing up to your hard drive, it is highly recommended that you backup to a different location other than your company folder. If you are making your backup to floppy disks or other portable medium, use new disks and always format them prior to use. Do not overwrite a previous backup.

    4. Change to Period 1. From the Tasks menu select System and then select Change Accounting Period. Scroll up to the top of the list and select Period 1.

    5. Select File from the Peachtree menu and then select Integrity Check. Click Continue.

    6. Check Reindex Files on the left and choose Jrnl Header on the right and click OK.

    7. When this is complete, select File then Integrity Check. Click Continue.

    8. Check Reindex Files on the left and choose Jrnl Row on the right and click OK.

    9. When this is complete, select File then Integrity Check. Click Continue.

    10. When this test is complete, return to the Integrity Check and select Chart/Journal from the Data Synchronization Test area and click OK.

    Note: Do not interrupt this test. If you interrupt the test, you must restore the backup made prior to running the test.

    Now close the fiscal year.

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